Intelligent operations for the modern orchard.
Payroll in one program, the workshop in another, inventory in spreadsheets, field records on paper — and none of it talks to each other. The Agentic Grove runs production, harvest, payroll, maintenance, inventory, costs and sales in one bilingual platform, from the same records.
Six tools that don't talk to each other — or one that does.
Every extra system means typing the same numbers twice, reconciling spreadsheets at month-end and arguing over whose figure is right. The Agentic Grove replaces the patchwork with one platform where every module reads the same records.
- What farms juggle today: Field notebooks and a spray-record spreadsheetIn The Agentic Grove: Farms & Production
- What farms juggle today: Payroll software, or Excel for the planillaIn The Agentic Grove: HR & Payroll
- What farms juggle today: A maintenance app, or paper work ordersIn The Agentic Grove: Workshop
- What farms juggle today: An inventory spreadsheet for agrochemicalsIn The Agentic Grove: Agrochemical warehouse
- What farms juggle today: A CRM, plus QuickBooks for invoices and receivablesIn The Agentic Grove: CRM & Finance
- What farms juggle today: A cost spreadsheet rebuilt every monthIn The Agentic Grove: Cost Model
From the first application to the pay slip
Production, people, machines and money run in one system — so the number the agronomist sees is the number the accountant sees.
Farms & Production Map
Every block moves through a 15-phase crop lifecycle, from land preparation to sale and the second cycle, with its own field log.
- Logs by block and phase
- Spray diary
- Photos, mortality, harvest
Planting
Counts by terrace and bed, the R-RZ-0001 record sheet, block close-out and planter piece work sent to payroll.
- Paste from Excel
- R-RZ-0001
- Planter report
Tasks
Field work assigned to a block with a priority and a due date, followed on a board or from a phone.
- My tasks
- Overdue at a glance
- Notes & photos
Groups
Blocks grouped by crop stage, each following its application program from its own date, with every change kept.
- 6 stages
- Programs by stage
- Change history
Production planning
Application groups by stage, programs, the weekly plan, its order and the agrochemical warehouse — with what is pending and overdue.
- Weekly application plan
- Sampling & Kizeo import
- Agrochemical warehouse
Harvest Calendar
Harvest week and tonnes for every block, PHI conflicts, weekly capacity and supply matched to buyers.
- 1st and 2nd harvest
- PHI conflicts
- Buyer assignments
Packhouse
Trucks in, quality cuts, pallets with barcode labels, the cold chamber and containers out — traced from block to customer.
- Code 128 labels
- Cold chamber
- Traceability
Workshop & machinery
Work orders, preventive maintenance by hour meter, spare parts, diesel per machine, component life.
- Work orders & checklists
- Weekly preventive schedule
- Litres per hour
Human Resources & payroll
Costa Rican payroll, done right: time and overtime, quincena, aguinaldo, CCSS, settlements and pay slips sent by email.
- Weekly · quincena · monthly
- CCSS / SICERE · bank file
- Aguinaldo & liquidaciones
Health & Safety
Work accidents from the first report to return to work: INS/CCSS follow-up, incapacities paid through payroll and accident-rate indicators.
- INS · CCSS
- Follow-up queue
- ILO / OSHA indicators
CRM
Buyers by region and segment, offers in euros or dollars, contacts and history — matched to harvest windows.
- Supply vs demand
- 10-stage pipeline
- EUR and USD offers
Finance
Accounting with separate books for each legal company: invoices, bills, bank reconciliation, fixed assets and 14 reports. Built to replace QuickBooks.
- Books per company
- Bank reconciliation
- IVA form 150
Cost Model
Cost per block, hectare, plant and kilo — labor from real payroll, machines and fuel from the workshop, inputs at their price.
- Cost/ha · cost/kg
- By lot and by phase
- Reported in USD
Analytics
Cost, yield, receivables, the sales funnel, machine use and plant losses on one screen — for the company, a farm or a lot.
- A/R aging
- Machine use
- Rule-based insights
Compliance
The spray diary from the block logs, pre-harvest interval (PHI) status per block, certifications with expiry warnings and buyer eligibility.
- Spray diary
- PHI per block
- Certifications
Users & Access
Invite people, approve sign-ups and set each person's role, farms and access, module by module.
- 7 roles
- None · view · edit
- Bilingual invitations
Log it once in the field. It shows up everywhere it matters.
An application recorded on a block marks the weekly plan line done, starts the pre-harvest interval, feeds consumption by lot and updates the cost model. The weekly order is issued from the warehouse as one exit — the field never types quantities twice.
- Weekly planline marked done
- Consumptionby lot, with brand, active ingredient and cost
- Compliancepre-harvest interval starts
- Cost Modelcost per hectare updates
- Scheduled vs actualcompliance % by group
Run the week, not the spreadsheet
Build the programs by stage once. Every week the plan tells you what to apply, where, how much — and what the warehouse is short.
- Groups that follow the cropDevelopment I/II, post-forcing, seedbeds — a block whose phase no longer fits its group is flagged.
- Done, partial or overdue — from the field logsStatus is read from what was actually applied on each block.
- The order, against stockPrint it for the warehouse or issue it as one exit.
- Sampling that leads to actionField forms, Kizeo import, and a recommended application when a count passes its threshold.
| Group | Product | Qty | Status |
|---|---|---|---|
| Development I | Urea 46% | 960 kg | Done |
| Development I | Diazinon 60 EC | 12 L | Pending |
| Post-forcing II | Ethrel 48 SL | 10 L | Overdue |
Pay people right, under Costa Rican law
The time grid, contract work, vacations and leave feed a payroll that knows the quincena, the aguinaldo and the CCSS — and emails every pay slip.
- Four pay frequenciesWeekly, every two weeks, semi-monthly (1–15 / 16–end) or monthly, per pay group.
- Deductions, loans, settlements, aguinaldoCesantía and preaviso bands, vacation balances, aguinaldo receipts.
- CCSS / SICERE and the bank fileThe monthly report and a transfer file from a finalized run.
- Productivity by lot and crewContract work and hours by lot become units per hectare, per hour and per person-day.
| Regular hours | 88 h | ₡ 176,000 |
| Overtime (1.5×) | 6 h | ₡ 18,000 |
| Contract work · lot 2 | 1,250 u | ₡ 62,500 |
| Gross | ₡ 256,500 | |
| CCSS (worker) 10.83% | − ₡ 27,779 | |
| Net pay | ₡ 228,721 |
Keep the machines running
Every tractor's hour meter drives its preventive schedule; every work order carries its mechanics, parts, external services and checklist.
- Preventive by hours, planned by weekDue dates from how many hours a day each machine really works.
- Spare-parts warehouseNumbered entries and exits, kardex, physical count, average cost.
- Diesel per machine, litres per hourDispensing by tractor with the hour meter, fuel cost by lot and task.
- Component life and hour-meter importsHours left on tyres and pumps; Memento files go straight into the equipment log.
- EE08 John Deere 5075E250 h service · Thu 12 h left
- EE12 Massey 4707500 h service overdue
- EE03 Kubota M7060Oil & filters on track
Know what every block costs before the harvest does
Labor from actual payroll, inputs at their price, machines and fuel from the workshop — cost per hectare, per plant and per kilo, by phase, reported in US dollars.
- Cost per block, lot and phaseMaterials, labor, planting material, machines and fuel, side by side.
- Payroll charged where it was workedHours by lot send each person's pay to the blocks they worked on.
- Gross margin per lot and farmInvoiced sales against what the lot cost — margin and margin % once the fruit is sold.
- Exchange rate handled for youPrices in colones or dollars, converted at a CRC ⇄ USD rate refreshed automatically — or one you set.
Made for pineapple and fruit farms in Costa Rica and Latin America
Not a generic farm app with a Spanish translation — the rules, the units and the vocabulary of the farm are built in.
English and Spanish on every screen
Field, office and the emails you send.
Quincena and catorcena
Pay periods cut the way your company cuts them.
CCSS, SICERE and INS
Statutory deductions, the monthly report, incapacities.
Aguinaldo and cesantía
Accumulated, calculated and printed as receipts.
PHI and REI on every product
Pre-harvest intervals checked per block; re-entry intervals kept with each product.
Colones and dollars
Prices and purchases in either currency; the Cost Model reports in dollars.
The MD2 cycle, all 15 phases
Two harvests, forcing, slip production, reincorporation.
Field logs work offline
Field logs, equipment hours and tasks queue on the phone and sync when it finds signal.
One system, every desk and every row
Roles decide who does what: payroll stays private, field crews work on their own farms, the owner sees it all.
Owner / General manager
Cost per kilo, what is overdue, who owes you — on one screen.
Agronomist
Programs, the weekly plan, sampling, compliance.
HR & payroll
Time, quincena, aguinaldo, CCSS, pay slips.
Workshop manager
Work orders, preventive, parts, diesel — without seeing payroll.
Sales
Harvest windows, buyers, offers, invoices.
Field crews
Log field work on a phone, in Spanish — even without signal.
Live in three steps
A guided import, an in-app user guide and a bilingual acceptance test script: a farm goes live on its own data, tested before anyone relies on it.
Import your blocks and people
Lots, blocks, employees, pay and time sheets, and equipment come in from your spreadsheets with guided importers.
Capture in the field
Crews log applications, hours, fuel and harvest from a phone, in Spanish — field logs even without signal.
Decide with the numbers
The weekly plan, payroll, maintenance and cost per block all update from the same records.
What is inside
Ready to run a smarter orchard?
See how The Agentic Grove brings your operations, buyers and numbers into one platform. Book a 30-minute walkthrough with our team.